Special Events Manager – St. Gabriel’s and St. Michael’s, Co-Educational Catholic Day School

About our school

St. Gabriel’s Catholic School and St. Michael’s Catholic Academy together create one outstanding co-educational Independent Catholic school serving students from Pre-Kindergarten through 12th grade on two adjacent campuses in Austin, Texas. The Lower School is comprised of PreK 3-4th grades, the Middle School houses grades 5-8, and the High School contains grades 9-12. St. Gabriel’s and St. Michael’s is a Christ-centered, college preparatory learning community, inspiring lives of service, courage, personal integrity, and intellectual curiosity. We are distinguished by our Catholic tradition, a welcoming and diverse community, excellent academic programs and a variety of extracurricular activities. Additionally, we are a technology rich school. Thus teachers are expected to demonstrate meaningful skill with technology and an enthusiasm for technological growth in order to create authentic learning experiences for their students. Teachers at St. Gabriel’s and St. Michael’s further serve as role models that inspire students to critically think, reflect, explore and apply their faith concretely to their lives. We are one community, on two campuses, with three divisions, united in our commitment to put students first as we educate them in mind, body, and spirit.

Job Summary

The Special Events Manager fulfills the school’s mission by orchestrating all fundraising and community events to help the school reach its yearly fundraising goals and creates an exceptional experience for parents and visitors. Joyfully, the Events Manager plans, executes and ensures the success of events through keen oversight of event budgets, volunteer leadership and coordination, vendor management, detailed project management, collaboration with faculty and staff, and accurate and timely gift processing. The Events Manager collaborates with all departments on both school campuses and maintains the highest level of discretion with sensitive and confidential information regarding donors, parents, students, alumni, grandparents, faculty and staff, etc. The employee will work 40 hours a week for 12 months of the year. The position is hired and evaluated by the Director of Institutional Advancement (DIA).

Special Events, Hospitality and Volunteer Leadership

Leads annual fundraising and event management activities, as defined by the DIA
Responsible for event budgets, ensuring project expenses are not exceeded, and budgeted revenue is realized
Plans, prepares and executes fundraising and community events with the highest level of attention to detail
Remains a flexible work schedule to manage events throughout the week, with various hours, into the evening and on weekends
Helps manage accurate database information and gift records
Identifies, recruits, trains and supervises volunteers to assist with the implementation of all advancement programs and activities
Helps identify, solicit, cultivate, and steward donors to fundraising events
Maintains positive relationships with key stakeholders, including donors, volunteers, vendors and community partners
Leads or attends meetings as necessary
Attends and participates in all Advancement events
Manipulates data for special/requested information/mailings
Works to create a welcoming presence throughout the school
Collaborates with faculty and staff to host community-wide events, ensuring all details of the event are executed at a high level, creating an excellent customer experience
Acts in a proactive way to anticipate hospitality needs of parents and guests
Remains committed to the mission of the school and an overall positive guest experience
Supports the DIA with fundraising and event management activities, including, but not limited to, annual fund, capital campaigns, planned giving and endowment, alumni affairs, gala, golf tournament, Parent-School Association activities, and community events
Oversees and enhances systems and services for gift processing and volunteer recognition, prospect management and donor cultivation
Identifies, recruits, trains and supervises volunteers to assist with the implementation of all advancement program activities
Works with the business office in overseeing gift processing and reconciliation

Important Job Functions

Collaborates with others to enhance the work environment.
Conferences with others upon request and responds to messages in a timely manner
Attends and participates as needed in faculty meetings as well as professional and community organizations, as appropriate
Receives work assignments from the DIA
Participates on committees as required

Essential Job Functions

Supports and upholds the philosophy of Catholic education and the mission of the school
Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese
Maintains confidentiality regarding school matters
Collaborates effectively with the Director of Institutional Advancement, parent-school associations, committee chairs, and volunteers
Ensures that practices are in compliance with school, Diocesan, city, county and state regulations
Communicates effectively with the faculty and staff and keeps them informed of upcoming activities
Supports all events to ensure an exceptional experience.
Meet staff development guidelines as set forth by the Diocese/local administration
Demonstrates professionalism in conduct, demeanor, and work habits

Minimal Qualifications


Bachelor’s degree preferred



Development, fundraising, special events, hospitality or related fields.

Knowledge, Skills and Abilities:

Knowledge of the basic teachings of the Catholic Church
Knowledge of a broad range of development activities
Knowledge of various software and technology, including Google suite and basic graphic design
Able to communicate effectively both in written and verbal form
Able to work well with others in the school community
Skill in handling multiple tasks simultaneously in a high paced environment
Skill in organizing and relating information in an understandable format
Skill in critical thinking and planning

Working Conditions:

Required to work some nights and weekends
Required to manage high to moderate levels of stress
Required to work a full school day
Required to work in standard school and office conditions

Mental/Physical Demands:

Required to lift or carry heavy items
Required to maintain composure and avoid inappropriate displays of anger
Required to sit, stand, bend, stoop, reach, grab, pull, hear, see and speak on a daily basis
Required to perform repetitive physical tasks such as cutting, gluing, assembling small materials, computer keyboarding, writing, and reading
Required to work in a variety of locations including those with noise, activity and inclement weather

Employee Certification

All employees must adhere to the Diocesan Code of Conduct and agree to represent the teachings of the Catholic Church when instructing or advising students, families, or other employees.

According to the Department of Labor, Texas is a “work at will” state. Letters of acknowledgement are not contracts, nor do they bind the employer or the employee to a predetermined time or guarantee of employment.

St. Gabriel’s Catholic School and St. Michael’s Catholic Academy is committed to providing equal opportunity in all personnel actions and in the administration of all policies and programs.

Please send a cover letter and resume to [email protected] and apply at https://csssmca.sentrichr.com/?requisition=145.

To apply for this job please visit austindioceseschools.isolvedhire.com.