Accounting & Bookkeeping – Catholic Gigs

ROLE: Accounting Intern (Summer 2025)

WHO ARE WE?

St Joseph Financial Services (SJFS) is a leading company supporting Catholic educational institutions financial needs across the US. As we say, we are ‘mission-driven’ to provide comprehensive client accounting services for Catholic Schools, Catholic Parishes, Catholic Dioceses and other Catholic Institutions. Quite simply, we enable our clients to make better business decisions through experienced accounting professionals, standard business processes and best in class technology. Our strength allows us to provide wrap-around advisory services such as financial analytics, board preparation, budgeting and planning.

Our work platform simplifies our clients experience through cloud-based financial management technology, personalized expertise, and unmatched scale. Founded in 2018, we are growing to meet the needs of Catholic education in more ways than ever before imagined. Come and join our great remote workplace to help us deliver on our mission of making a difference every day for our clients. For that reason, we need team members that help us make, “More Time Ministering. Less Time Administering” a reality for all our clients!

ROLE SUMMARY

We are looking to add Accounting Interns for this upcoming spring – summer period (2025). These interns will be either based out of our South Bend, Indiana office or Remote. This temporary role will be part of our team for helping us build a mission centered financial services organization that accelerates our growth as we continue to build new services and partnerships with our Catholic educational institutions. The successful intern will gain depth of understanding of critical accounting services, financial planning and execution throughout the lifecycle of the business to support our broad client base. This individual will report to our Client Advisors.

RESPONSIBILITIES

Identifying, researching, and assessing various accounting issues while also providing information to our Client Advisors and Specialists teams
Collaboratively working with client team members while building rapport and strong client relationships
Working on a variety of client engagements with schools, parishes or dioceses
Meeting with your Client Advisor for regular feedback and professional development discussions
Connecting with fellow interns and SJFS staff at team events and gatherings
Identifying and carrying out other projects as assigned
Participating in team-building exercises
Sharpening your leadership skills

WHAT WE ARE LOOKING FOR FROM YOU – OUR MINIMUM QUALIFICATIONS

Bachelor’s degree in Accounting or Finance
Major and overall minimum GPA of 3.0/4.0
The willingness and ability to work additional hours, as needed
Excellent analytical, communication (written and verbal), and interpersonal skills
Strong technical aptitude and skill set
Demonstrated project management skill set including project planning and time management Ability to work efficiently and effectively in a challenging team environment

A CULTURE THAT SEEKS TO SERVE A GREATER PURPOSE

At SJFS, we foster a mission-driven culture that supports our Catholic clients while genuinely caring for each of us that works here. From the interview process, we center our values in our day-to-day. We deliver our work with intentionality with our clients and we build relationships with professionalism, through trust and respect. Our integrity leads us to do the right thing at all times. We support each other to decision-making with accountability while always striving to be of authentic service, to our clients and to one another. We are a mission-driven organization. Our team consists of conscientious individuals, passionate about the Catholic Church and education, while delivering on our work that builds client partnerships, and we are committed to putting our employees first, in all that we do.

A PLACE TO GROW AND MAKE AN IMMEDIATE IMPACT

Too often job descriptions focus solely on what a candidate needs to be able to contribute to the organization, but your decision also includes what you will receive in return. SJFS knows that our people make our mission possible even more than the technology and processes we use. In addition to the work you will perform, you will inherit an environment that will nurture your whole-self, sharpen your skills, and show you a good time along the way. Perhaps the best way to convey that is to share with you what our own employees have told us why they came to work for us. We dare you to complete your internship with a company that’s mission-driven where we all share a higher ideal. We can’t wait for you to join us! “More time ministering. Less time administering.”

INTERESTED? Apply for this position at www.stjfs.org/open-positions

Date: November 19, 2024

Position Available: Conference Office Finance Assistant (part-time)

Reports To: Director of Administrative Operations

Department: Outreach and Evangelization

FLSA Status: Non-Exempt

Hours: Part-Time – 17.5 Hours Per Week

Please apply online: Franciscan University Staff Positions

POSITION SUMMARY

The Finance Assistant will support the efforts of the Director of Administrative Operations and the Finance Coordinator of the Conference Office. This position works to ensure deposits and allocations are made timely and accurately.

PRIMARY RESPONSIBILITIES

Reconcile and prepare daily Stripe deposits from Cvent for the Conference Office and the School of Spiritual Direction.
Reconcile and prepare check deposits for Conferences and the School of Spiritual Direction.
Allocate purchasing card transactions regularly.
Assist in scheduling conference rooms.
Greeting and assisting visitors to the Center for Evangelization.

This is not intended to be an all-inclusive list. Additional duties, expectations and responsibilities may be added or changed as needed to meet the University’s needs.

REQUIREMENTS

Must understand, support, and embrace the mission of Franciscan University of Steubenville and possess the following:

Technical Skills

Experience in Microsoft Office Suite.
Experience in Adobe Acrobat.
Knowledge of general ledger.
Experience in Bookkeeping or Accounting.

Non-Technical Skills & Competencies

Customer Service experience.
Ability to work on multiple projects.
Keen attention to detail.
Excellent organizational skills.

Education and Experience

1 year Bookkeeping or Accounting experience

Workplace Factors

Ability to work with computers.
Lifting small boxes.

Candidates must submit an online application, a resume and a cover letter that demonstrates their fit for the position based on their experience, accomplishments and skills as well as their desire to advance the mission of Franciscan University.

Please apply online: Franciscan University Staff Positions

For other information and job postings, visit our website at https://www.franciscan.edu

Franciscan University of Steubenville is committed to principles of equal opportunity and is an equal opportunity employer.

Bookkeeper

Essential Duties and Responsibilities:

Performs all aspects of Accounts Payable, including matching invoices, entering in QuickBooks, making check runs, and mailing payments.
Performs all aspects of Accounts Receivable, including mailing out invoices, receiving and applying payments, making bank deposits, and sending out collection reports.
Provides administrative support as needed, such as answering phones, greeting visitors, order entry, filing, assisting with special projects and other general office tasks.
Maintains a high level of professionalism and accuracy.

PRIMARY FUNCTION OF THIS POSITION: The Business Manager oversees the general office, business, and financial activities of the pastorate to include Epiphany Parish in Mason City and Sacred Heart Parish in Manly.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:
General Administrative and Office Management
1. Provide supervision of secretary/receptionist, maintenance custodian, and contractors
2. Provide administrative, purchasing, and clerical support to ministry staff
3. Manage information technology needs and requirements
4. Site Coordinator for Catholic Mutual Group

Financial
1. Prepare and oversee the preparation of all bill payment, payroll, banking, tithing and tax related matters, as well as the overall financial recordkeeping for the parish
2. Prepare the annual parish budget with input from the Finance Council
3. Work with the CPA to prepare monthly financial statements and present to the Pastor and Finance Council
4. Provide regular reporting of finances and information to the Finance Council and Pastoral Council, including preparation of financial statements and annual reports for both parishes
5. Schedule and manage volunteers to count weekend collections
6. Prepare the annual financial reports for Epiphany Parish, Sacred Heart Church and Sacred Heart cemetery for submission to the Archdiocese
7. Ensure proper checks and balances are in place for all funds coming into and going out of the parish
8. Coordinate and oversee all methods of giving to include ACH, bill pay and on-line contributions

Facility Management
1. Oversee the scheduling of facility halls, classrooms and meeting rooms
2. Maintain security of all property
3. Coordinate and oversee all cleaning and upkeep of facilities
4. Contact and coordinate vendors/contractors for facility/equipment repair and maintenance

Personnel Management
1. In consultation with the Pastor, develop personnel policies, hiring and termination procedures for inclusion in the parish Employee Handbook and maintain employee job descriptions and employee files
2. Coordinate human resource needs for present and new parish employees including benefits, insurance and required documentation

Committees
1. Attend and maintain a support role in the Finance Council and Buildings & Grounds Committee
2. Assist and help coordinate fundraising activities

POSITION SPECIFICATIONS/REQUIREMENTS:
Qualifications
1. Bachelor’s degree in business related field preferred but not required
2. Five or more years of experience in business management preferred
3. Previous supervisory experience
4. Active participation in the work of the Catholic Church and ability to participate in the full sacramental life of the Church
5. Uses computers and computer systems efficiently for communication, records, and record preparation
6. Has a high level of communication skills both verbal and written with the Pastor, parish staff, parishioners, and the community
7. Has a high level of integrity and sense of responsibility with regards to confidential information
8. Foster the ministry of parish volunteers in various areas via invitation, screening, training and encouragement

Bookkeeper

McCarthy & Akers, PLC is searching for a Bookkeeper to join our team. The ideal candidate have excellent communication skills and have an eye for detail. This is a great opportunity for an individual who is looking to gain experience in the accounting and financing sector.

Responsibilities:

Maintain financial transaction records by establishing accounts, posting transactions, and ensuring legal compliance

Develop a chart of accounts that defines bookkeeping policies and procedures
Maintain subsidiary accounts by verifying, allocating, and posting transactions
Prepare financial statements, such as ledgers, income statements, and balance sheets
Utilize the appropriate accounting software to manage and automate financial tasks when relevant
Assist with creating budgets, financial forecasts, and quarterly reports
Collect, analyze, and summarize data for tax forms according to local and federal mandates
Contribute to team effort by accomplishing related tasks as needed

Qualifications and Skills:

Knowledge of and ability to learn essential accounting software
Familiarity with spreadsheets, formulas, and data analysis tools
A general understanding of the main accounting principles, such as accruals and revenue
Strong attention to detail and level of accuracy
Effective verbal and written communication skills
Capable of spotting and resolving discrepancies
Knowledge of relevant tax requirements and how to prepare basic tax documentation

Education and Requirements:

Bachelor’s degree in accounting, finance, or related field
CPA is a plus
Previous bookkeeping experience preferred

Benefits:

401(k) & matching
Paid time off
Short-Term Disability

Additional Notes:

Job type: full-time
Salary: negotiable
Must be able to commute or relocate to Winchester, VA

If interested, please submit resume to Daniel Mitchell. We look forward to hearing from you and discussing your interest in joining our team!

Daniel Mitchell Chief Operating Officer 302 W. Boscawen St. Winchester, VA 22601 dmitchell@mccarthyakers.com (540) 722-2181

Accountant II

University of Mary

Accountant II

The University of Mary in Bismarck, ND invites applications for an Accountant II. The position is responsible for monitoring and optimizing cash as well as general asset management for the University. This position also exists to support daily operations of the Business Office.
Candidates will be invited to demonstrate a willingness to support the Christian, Catholic, Benedictine mission of the University of Mary.

Benefits Include:

• Competitive wage based on experience
• Tuition benefits
• Retirement benefits with an 8% match
• Medical, Dental and Vision insurance
• Discounted Meal Plan
• Discounted membership at the campus Wellness Center

Essential Roles and Responsibilities Include:

• General Ledger Journal Entries
• Maintains the fixed assets database
• Oversees insurance and risk management functions
• Assists with preparation of the annual audit
• Supervise banking relationships and usage to maximize cash earnings and improve efficiency
• Exercises diligent oversight of cash flow management
• Security and maintenance of electronic payments
• Coordinates 1099 process
• Backup to Accounting Manager
• Performs other related duties as requested and assigned

Desired Minimum Qualifications, Education, and Experience include:

• Required: Bachelor’s degree in accounting or related field
• Required: A minimum of two years of previous accounting or finance experience
• Upholds and supports the Christian, Catholic, Benedictine mission of the University of Mary
• Supports the ongoing implementation of Ex Corde Ecclesiae, the apostolic constitution on Catholic colleges and universities.
• Builds a culture of ready and earnest hospitality in the Office of Financial Affairs and throughout the university, in accord with Saint Benedict’s admonition that all be received as Christ.

Knowledge and Skills Required:

• Knowledge of generally accepted accounting principles
• Proficiency with Microsoft Office software applications, especially Word and Excel
• Ability to learn and be proficient with in-house software applications, such as Jenzabar and CBORD
• Attentiveness to detail and an ability to enter data accurately and in a timely manner
• Ability to work within a timeframe and meet deadlines
• Ability to work well in a team environment
• Ability to maintain absolute confidentiality and discretion in all matters related to the Office of Financial Affairs and associated areas of responsibility
• Ability to represent the Office of Financial Affairs with integrity and a high level of professionalism
• Ability to use a high degree of tact, discretion, and diplomacy in dealing with sensitive situations and individuals
• Strong organizational skills and an ability to set priorities and exercise sound independent judgment within areas of responsibility
• Ability to understand, interpret, explain, and apply rules and policies applicable to areas of responsibility
• Ability to organize and maintain a filing system and document management databases
• Exceptional verbal and written communication skills
• Ability to prepare clear, accurate, and concise correspondence, records, reports, and other documents

We thank you for your interest in the University of Mary. Founded in 1959 by the Sisters of Annunciation Monastery, the campus overlooks the beautiful Missouri river and is located in Bismarck, North Dakota, a community of approximately 80,000 people, with wonderful family and parish life, friendly neighborhoods, enjoyable recreational and cultural facilities, a low crime rate, clean air, and excellent schools. The University of Mary, with an enrollment of over 3,000 students, is accredited by the Higher Learning Commission of the North Central Association.
For more information on the University of Mary, please watch a short video by clicking on this link: https://youtu.be/Go37Hy6QrVs
Review of application materials will begin immediately. Position will remain open until filled.

To view all of our current openings, please visit our career page at https://universityofmary.applytojob.com/apply/.

Equal Opportunity Employer

To apply, please visit: https://apptrkr.com/5710010

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Accounting Clerk Receptionist

University of Mary

Business Office Accounting Clerk/Receptionist

The Business Office Accounting Clerk/Receptionist is responsible for covering the Business Office reception window and assisting in the daily operations of the Financial Affairs Business Office by providing back-up to Purchasing, Accounts Payable, and other Business Office functions as needed.
The position offers a tuition benefit and full benefit packet along with a flexible schedule.
Candidates will be invited to demonstrate a willingness to support the Christian, Catholic, Benedictine mission of the University of Mary.
Essential Roles and Responsibilities Include:

• Provides superior customer service by greeting guests in a professional, friendly, hospitable manner. Ensures phone calls are answered promptly and redirected accordingly.
• Receives, sorts, and forwards all incoming mail. Receives and distributes university faxes. Directs correspondence to appropriate offices. Records checks and other payments received daily. Tends to the daily bank deposit, bank receipts, and incoming deposits from departments across campus.
• Assists students and staff with questions about university services and procedures. Accepts payments and maintains associated spreadsheet. Tracks and maintains outstanding invoices.
• Maintains and balances the petty cash boxes and cash drawer. Checks out credit card machines and instructs staff on usage. Coordinates the repair and maintenance of office equipment. Locks the office at the close of each workday.
• Distributes catering invoices, tracks payments, and maintains associated spreadsheet.
• Maintains the University of Mary Driver Spreadsheet, vehicle fleet list, and vehicle registrations.
• Collects and reconciles all Pcard statements and maintains associated spreadsheet.
• Supports Accounts Payable with data entry, sorting, and filing. Supports Accounts Receivable with data entry and receipting. Supports Purchasing in the approval of purchase orders and answering questions on the status of orders.
• Other duties as assigned.

Desired Minimum Qualifications, Education, and Experience include:

• High School diploma required
• Associate degree in a related field or 2 years of equivalent work experience is preferred
• Upholds and supports the Christian, Catholic, Benedictine mission of the University of Mary
• Supports the ongoing implementation of Ex Corde Ecclesiae, the apostolic constitution on Catholic colleges and universities
• Builds a culture of ready and earnest hospitality in the Office of Financial Affairs and throughout the university, in accord with Saint Benedict’s admonition that all be received as Christ.

Knowledge and Skills Required:

• Ability to provide a professional and positive image through in-person, computer, and phone interaction; ability to create and maintain a welcoming environment for students, faculty, and staff
• Attentiveness to detail and accuracy; ability to perform general clerical duties such as photocopying, faxing, mailing, and filing
• Ability to understand, interpret, explain, and apply rules and policies applicable to areas of responsibility
• Maintains confidentiality regarding all aspects of the work environment

Equal Opportunity Employer

To apply, please visit: https://apptrkr.com/5709998

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QUALIFICATIONS

Approved by President and Dean
Commitment to Catholic schools
Bachelor’s degree in accounting, finance, or related field; coursework in school finance preferred
Five years accounting experience, which must include three years of general ledger and budget experience; financial management in a school system, not-for-profit, or similar setting is preferred but not required
Strong problem solving and analytical skills required and ability to establish and meet deadlines
Fluency with accounting software platforms
Working knowledge of basic office equipment, technology, and computers, including business management, accounting, word processing, spreadsheets, and database software

RESPONSIBLE TO: President and Dean

AREAS OF RESPONSIBILITY

Working closely with the Regis Catholic Schools (RCS) President, the RCS Controller has the following responsibilities:

Personal

Demonstrates loyalty to RCS, Diocese, and Church.
Trustworthy, respects confidentiality appropriate to the position.
Possesses good communication skills, including pleasant telephone manners.
Demonstrates organizational skills, self-directed, gives attention to detail.
Functions well under pressure and reacts calmly in emergency and stressful situations.
Maintains professional, cooperative, and friendly relations with system employees and the public.
Able to work well with others in a teamwork approach.
Pursues ongoing professional development.
Possesses basic clerical skills.

Management

Assists in selection, training, supervision, and evaluation of RCS Accounting Assistant(s).
Meets with and prepares presentations for the RCS Commission, RCS Finance Council and/or Pastors regarding budgets, subsidies, tuition, and related financial issues.
Meets with Diocesan Coordinator of Finance for Unified Catholic School Systems and area finance managers to implement Diocesan procedures.
Works closely with the Tuition and Enrollment Coordinator regarding the tuition management and tuition assistance program; maintains records of tuition agreements, provides consultation to parents regarding enrollment procedures, access, and process.
Responsible for oversight and management of the Scrip program.
Prepares and/or reviews policies to be included in the faculty/staff and student/parent handbook regarding tuition, budget, cash controls, and related issues.
Operates in accordance with local, Diocesan, state, and federal laws, policies, regulations and codes.
Oversees the completion of federal, state or Diocesan forms as requested by the President.
Offers guidance to staff regarding IRS requirements, state, Diocesan, and federal regulations.

Budget

Collaborates with area administrator in preparing annual system budget, assists building/program administrators and Advancement Director with their portion of budget preparations, and assists with presentation of annual budget to Finance Committee and/or Education Commission.
Monitors execution of approved budget; provides monthly, quarterly, and annual status reports of income/expenses as requested.
Develops and implements internal controls for the collection, recording, and deposits of income including but not limited to, subsidy, tuition, fees, $crip, development and third source, child development, extracurricular, and food service income.
Implements or assigns responsibility for purchase orders, invoice approval, and payment of bills.
Administers tuition and other fee billings and collections; regularly reports and collects delinquent tuition/fees, including notifying parents and pastors.
Establishes policies for petty cash funds.

Recordkeeping

Assigns responsibility for or completes accurate records and reports for parish subsidy; departments/schools; development and third source; booster clubs, student activity accounts, home and school, and other special groups; food service programs, and child development programs income and expenses.
Keeps accurate records; prepares necessary reports of student scholarships and tuition assistance.

Ensure the timely payment of federal and state taxes, and other payroll billings.
Prepares all federal, state, Diocesan, other reports as specified, necessary, and required by law.
Reviews bank reconciliation for RCS checking and savings accounts; verifies reconciliations for development or other accounts.
Keeps detailed records of savings accounts and other invested income, reviews interest rates.
Arranges and supervises annual or bi-annual financial analyses/audits.
Provides area administrator with copies of Finance Office correspondence.
Provides area administrator with regular reports as requested.

General Office

Prepares/processes correspondence related to Finance position or as directed by the President.
Assists RCS office personnel and/or administrative staff during peak work periods/staff absence.
Assists in keeping Administrative Offices clean and orderly.
Manages Central Office in absence of area administrator.
Performs all other reasonable duties as necessary to the position or as specified by President.

Interested candidates should submit a letter of interest, resume, and references to Jen Eager, Human Resources Director at: jeager@RegisCatholicSchools.com or to:

Regis Catholic Schools
Attn: Jen Eager
2728 Mall Drive, Suite 200
Eau Claire, WI 54701

“The mission of the Roman Catholic Diocese of Springfield in Illinois is to build a fervent community of
intentional and dedicated missionary disciples of the Risen Lord and steadfast stewards of God’s
creation who seek to become saints.” (Fourth Diocesan Synod, Statue#1). Therefore, every member of the
Curia staff, as an extension of the ministry of the Diocesan Bishop, has a ministerial calling, and each
position has a ministerial aspect.

The Internal Auditor reviews the financial operations and internal controls of parishes and other
diocesan entities. Through the internal audit process, the Internal Auditor communicates with staff,
observes the operating environment, and reviews financial reports to evaluate an entity’s compliance
with government regulations and diocesan policies and assists in identifying financial and operational
risks, and then communicates findings to accurate and detailed reports.

ESSENTIAL FUNCTIONS:

Conducts internal control reviews and audits with the guidance of the Director of Finance.
Prepares detailed reports of findings and recommendations based on audit and review procedures.
Follows up on internal control reviews and audit recommendations to ensure compliance.
Reviews and analyzes annual budgets and financial reports from diocesan parishes and schools.
In conjunction with the Staff Accountant, Controller, and Director of Finance effectively communicates
with and provides support and advisory services to parishes and schools with financial and accounting
issues and provides training to finance staff, financial councils, bookkeepers, and business managers at
the parish and school level.
Assists parishes and schools transitioning from QuickBooks to Sage Intacct accounting software.
Remains astute on the Pastoral Policy Handbook and ensures compliances at the parish and school
level.
Remains apprised of current accounting and auditing standards and updates as they relate to the
federal, state, and local laws and the non-profit sector.
Other duties as assigned.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

Bachelor’s Degree in Accounting with a CPA preferred.
Minimum 3 years experience in public or internal auditing preferred.
Knowledge of accounting principles, budgeting principles and practices, and financial reporting using
the cash and accrual basis accounting methods.

REQUIRED SKILLS, KNOWLEDGE, AND CHARACTERISTICS:

Practicing Catholic in full communion with the teachings of the Church.
Strong verbal, written, analytical and people skills.
Proficient with Microsoft Office Suite (particularly with Word and Excel) and Outlook.
Excellent ability to organize, plan, set job priorities and multi-task to meet deadlines.
Ability to analyze financial statements and provide feedback and training to others. Previous Internal
Audit experience is preferred.
Able to perform job responsibilities maintaining a high degree of accuracy as well as confidentiality.
Proven ability to solve problems and make effective decisions.
Proficient with computerized, standard accounting software packages and ability to train other
individuals to use the software.
Ability to work independently as well as with a team.
Effective communication skills and interpersonal skills.
Desire to learn and undertake new and unfamiliar job responsibilities and tasks.
Willingness to work collaboratively in a team-oriented environment.
Availability to work nights with the possibility of overnight stays.
Travel required (50%). Valid driver’s license

DST is a 30M business that sells managed service, block hour and consulting services as well as some software and hardware to over 50 clients. We are looking for a resource that has experience with Quickbooks who can organize the financials to match the vision of the company. Experience is preferred, but it is more important to have a good work ethic and be able to adapt.

We utilize the following systems that are integral for the finance resource to understand:

Quickbooks for Accounting
Tmetric for Accountability

Day-to-day Job Responsibilities would include:

Working with Distributers and internal DST resources to acquire up-to-date quotes for order entry. We are not very transactional, perhaps 85 orders per year in SW/HW
Turn client facing estimates into invoices
Enter Purchase Orders
Create ‘Products and Services’ consistent with DST Chart of Accounts in Quickbooks
Manage TMetrics system to bill clients for Block Hours work efforts
Provide a variety of reports (A/P, A/R, Open POs) Project-based work would include:
Adjusting Chart of Accounts to be more granular
Work with the Management team to create ‘products and services’ within QuickBooks
Devise a better method for tracking Managed Services, Block Hours and Consulting work to better forecast
Assist Mangement team with Forecasting

Prayer Before Work