Administrative Assistant
@ Saint Veronica Catholic School

This employment position is considered non-exempt under California law and employees are entitled to all provisions of employment found in the California Labor Code that apply to non-exempt employees, and in federal law regarding employment. Employees shall receive a copy of the School Employee Handbook of the Archdiocese of San Francisco and complete the sign-off pages found within. Job Description & Duties: • Acts as school receptionist, performing routine secretarial & clerical duties • As first point of contact with the public, is able to articulate school philosophy • Records all absentee calls (in SIS) and checks on absentees • Handles tardy procedure • Administers minor First Aid to students • Contacts parents in cases of: injury, illness, need for clean clothes 434 Alida Way, South San Francisco, CA 94080-4302 • Screens visitors / answers doorbell • Screens, takes messages, and routs: calls, visitors, voicemail, mail, & email • Refers inquiries to the appropriate School & Parish Office personnel • Is attentive to the good order and physical appearance of the office • Acts as administrative assistant to Office/Finance Manager & Principal • Responds to routine requests for information and assistance from: teachers, parents, & the public • Acts as SIS (e.g., SchoolSpeak) administrator (e.g., maintains class lists, family lists, makes needed changes, posts announcements, etc.) • Coordinates New Student Registration Process & Transfer of Records Process • Develops office record keeping systems • Maintains comprehensive filing system for student files & records • Maintains confidentiality in all confidential matters (e.g., student educational records, health/medical records) • Maintains office supplies and forms for administrative & staff use • Uses computer to prepare a wide variety of reports, draft communications, letters, and related documents in support of school communications needs • Operates/Monitors standard office machines and equipment including: computer, printer(s), copier(s), calculator(s), & FAX Machine(s) • Responsible for basic maintenance, supplies, etc. of all office machines and equipment • Performs related duties and responsibilities as directed by the Principal Qualities: • Practicing Catholic Preferred • Supportive of the Catholic Ethos of the school • Commitment to supporting students, teachers, & administration to foster a positive school/work environment that redounds to the benefit of our students • Collaborative / Team-player • Strong communication skills Qualifications: • Previous Secretarial / Admin. Assistant experience is required • Experience working with school age children strongly preferred • Experience working with the Google Suite of Apps (Docs, Sheets, etc.) & Microsoft Office Suite strongly preferred • Experience working with online database systems, SIS systems preferred • Experience working with Canva preferred Work Schedule During School Year: Start Date – June 9, 2025 (2024-2025 School Year) Weekly Schedule: Mondays – Fridays 7:30 – 4:00pm (includes ½ hour unpaid break); or Mondays – Fridays 7:00 – 3:30pm (if also fulfilling Morning Care role, as approved by Principal) Summer / Non-school Days Work Schedule: As approved by Principal Holidays During the School Year: Matching those observed by Parish Office, Noted on School Calendar 434 Alida Way, South San Francisco, CA 94080-4302

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