This employment position is considered non-exempt under California law and employees are
entitled to all provisions of employment found in the California Labor Code that apply to
non-exempt employees, and in federal law regarding employment. Employees shall receive
a copy of the School Employee Handbook of the Archdiocese of San Francisco and complete
the sign-off pages found within.
Job Description & Duties:
• Acts as school receptionist, performing routine secretarial & clerical duties
• As first point of contact with the public, is able to articulate school philosophy
• Records all absentee calls (in SIS) and checks on absentees
• Handles tardy procedure
• Administers minor First Aid to students
• Contacts parents in cases of: injury, illness, need for clean clothes
434 Alida Way, South San Francisco, CA 94080-4302
• Screens visitors / answers doorbell
• Screens, takes messages, and routs: calls, visitors, voicemail, mail, & email
• Refers inquiries to the appropriate School & Parish Office personnel
• Is attentive to the good order and physical appearance of the office
• Acts as administrative assistant to Office/Finance Manager & Principal
• Responds to routine requests for information and assistance from: teachers,
parents, & the public
• Acts as SIS (e.g., SchoolSpeak) administrator (e.g., maintains class lists, family lists,
makes needed changes, posts announcements, etc.)
• Coordinates New Student Registration Process & Transfer of Records Process
• Develops office record keeping systems
• Maintains comprehensive filing system for student files & records
• Maintains confidentiality in all confidential matters (e.g., student educational
records, health/medical records)
• Maintains office supplies and forms for administrative & staff use
• Uses computer to prepare a wide variety of reports, draft communications, letters,
and related documents in support of school communications needs
• Operates/Monitors standard office machines and equipment including: computer,
printer(s), copier(s), calculator(s), & FAX Machine(s)
• Responsible for basic maintenance, supplies, etc. of all office machines and
equipment
• Performs related duties and responsibilities as directed by the Principal
Qualities:
• Practicing Catholic Preferred
• Supportive of the Catholic Ethos of the school
• Commitment to supporting students, teachers, & administration to foster a positive
school/work environment that redounds to the benefit of our students
• Collaborative / Team-player
• Strong communication skills
Qualifications:
• Previous Secretarial / Admin. Assistant experience is required
• Experience working with school age children strongly preferred
• Experience working with the Google Suite of Apps (Docs, Sheets, etc.) & Microsoft
Office Suite strongly preferred
• Experience working with online database systems, SIS systems preferred
• Experience working with Canva preferred
Work Schedule During School Year: Start Date – June 9, 2025 (2024-2025 School Year)
Weekly Schedule: Mondays – Fridays 7:30 – 4:00pm (includes ½ hour unpaid break); or
Mondays – Fridays 7:00 – 3:30pm (if also fulfilling Morning Care role, as approved by
Principal)
Summer / Non-school Days Work Schedule: As approved by Principal
Holidays During the School Year: Matching those observed by Parish Office, Noted on School
Calendar
434 Alida Way, South San Francisco, CA 94080-4302