Admissions Coordinator





Based on experience



Job Title: Admissions Coordinator
Department: Office of Admissions
Job Status: Full Time
Location: Cambridge, Massachusetts; Hybrid (In person Tues/Wed/Thurs)
Reports To: Director of Admissions
Amount of Travel Required: Travel seasonally
Work Schedule: 8:30 a.m. – 5:00 (Regular evening, weekend as assigned)

About Catholic Institute of Technology:  Founded in 2023, Catholic Institute of Technology is a new American research university operating in Castel Gandolfo, Italy, with U.S. roots in Boston. We aspire to be a community of saints, scholars, and scientists equipped to serve the Church and society through research and work informed by faith, reason, and virtue. CatholicTech is forming the next generation of Catholic scientists and engineers to create inventions that enable human flourishing worldwide. Join our dynamic team where innovation and apostolic zeal meet education! As a member of a pioneering institution in the field of higher learning, you’ll have the opportunity to be part of a collaborative and forward-thinking environment that values creativity, entrepreneurship, and excellence.
Description:  The primary role of an Admission Coordinator is to facilitate the successful enrollment of students to the undergraduate program. The Admissions Coordinator plays a crucial role in the recruitment and enrollment process, serving as a primary point of contact for prospective students and guiding them through the admissions process from inquiry to enrollment. The Admissions Coordinator is the U.S.-based point of contact for prospective students, families, and supporters of CatholicTech. Responsibilities:

  • Represent the Institute at various recruitment events.
  • Reviews admission applications and admits eligible students
  • Interact with prospective students via various channels (phone, email, in-person) to provide information about academic programs, admission requirements, and campus life.
  • Manage the processing of admissions applications, including reviewing application materials, verifying transcripts and test scores, and ensuring all required documents are submitted accurately and on time.
  • Assist in the planning and executing of admissions events such as open houses, information sessions, and campus tours to attract and engage prospective students.
  • Visit high schools within assigned regions.
  • Provide guidance and support to prospective students throughout the admissions process, addressing questions and concerns and providing resources to help them make informed decisions about their educational goals.
  • Correspond with students regarding application status, upcoming events, and financial aid deadlines.
  • Maintain accurate and up-to-date communication records in Hubspot.
  • Host in-person information sessions with guests in Boston and virtual interviews with applicants.
  • Support large campus visit programs, including Research Competitions, High School Summer Programs, and Freshman Convocations.
  • Collaborate closely with other university departments, including faculty, development, and the student services office, to ensure a seamless transition for admitted students.
  • Identify opportunities for process improvement and contribute to developing and implementing best practices in university operations.


– Bachelor’s degree in education, business administration, communication, liberal arts, or related field.
– Previous experience in admissions, recruitment, or student services preferred.
– Excellent interpersonal and communication skills, with the ability to effectively engage with diverse populations.
– Strong organizational skills and attention to detail, with the ability to manage multiple tasks.
– Proficiency in Google Suite and experience with CRM systems preferred.
– Ability to work independently and collaboratively in a fast-paced, team-oriented environment.
– Commitment to the mission of the Catholic Institute of Technology and the values of the Catholic faith.


– Competitive salary commensurate with experience.
– Comprehensive benefits package including health, dental, and vision insurance.
– Opportunities for professional development and growth within a dynamic start-up environment.
– Flexible work schedule and a supportive, values-driven team culture emphasizing professional development. Unlimited vacation policy.

Apply today to be part of our innovative and faith-driven team.

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