Date: July 17, 2024
Position Available: Assistant Registrar
Position Reports to: Registrar
Department: Registrar / Enrollment Services
FLSA Status: Exempt
Schedule: Full-time; Monday – Friday, 8:30 a.m. – 4:30 p.m.; some evenings and weekends.
POSITION SUMMARY
Franciscan University is seeking an Assistant Registrar who will assist with the management and performance of primary Registrar’s Office services.
PRIMARY RESPONSIBILITIES
- Perform degree audits and certify degrees for graduating students.
- Coordinate academic check-in, course registration, class lists, midterm deficiencies, and grade lists.
- Commencement planning and all related correspondence, reports, audits, events, caps, gowns, service agreements, supplies, and communication with other offices and vendors.
- Plan, organize and manage a Graduation Fair twice a year.
- Supervise SWOP workers for the Registrar’s Office including interviewing, hiring, training, evaluating, and preparing associated paperwork; participate in related training as required.
- Production of the semester course schedule.
- Vault maintenance as it relates to the storing of academic records as required by the federal and state authorities and semi-annual purge of eligible records.
- All correspondence and communication with the Austria Program as it relates to the production of the schedule, registration, and final grades.
- Assist with the transfer credit evaluation and new student course scheduling and participate in special University events for new students such as Baron Days and Orientation.
- Submit regular enrollment reports to the National Student Clearinghouse.
- Respond to internal and external data and report requests.
- Participate in staff meetings, planning, budgeting, and other projects determined by the Registrar, and serve as departmental authority in the Registrar’s absence.
This is not intended to be an all-inclusive list. Additional duties, expectations and responsibilities may be added or changed as needed to meet the University’s needs.
REQUIREMENTS
Must believe, promote, and have a strong commitment to the mission of Franciscan University of Steubenville and possess the following:
Education and Experience:
- Bachelor’s degree required.
- 3-5 years of experience working in a higher education setting, preferably in a Registrar’s office or related field.
Technical Skills:
- Experience with Outlook, Word, Excel, and other Microsoft Office applications.
- Knowledge of student information systems.
Non-Technical Skills and Competencies:
- Strong attention to detail and deadlines.
- Excellent communication and customer service skills.
- Capacity for prioritizing conflicting demands.
- Ability to analyze data and develop reports.
- Strong organizational skills.
- Ability to work independently and collaborate with others, including students, faculty, and staff.
- Familiarity with federal and state regulations related to student records, FERPA, and student data privacy.
Candidates must submit an online application, a resume and a cover letter that demonstrates their fit for the position based on their experience, accomplishments, and skills as well as their desire to advance the mission of Franciscan University.
For other information and job postings, visit our website at https://www.franciscan.edu
Franciscan University of Steubenville is committed to principles of equal opportunity and is an equal opportunity employer.