SUMMARY

The Secretariat of Catholic Schools Office (CSO) seeks an Assistant Superintendent of Operational Vitality to facilitate schools’ needs for adopting and maintaining standards for operational vitality in the areas of financial planning, technology, human resources/personnel, facilities maintenance, and institutional advancement with contemporary communication. This position oversees the work of the department in updating and maintaining the Administrators’ Handbook; managing Frontline/AppliTrack; processing and monitoring criminal background checks; supervising those that support technology coordinators, facility directors, food service, as well as helps train principals in these areas; responsible for department budgets and personnel management. In addition, this position provides advice and information; achieves defined objectives by planning, evaluating, developing, implementing, and maintaining services in compliance with established guidelines and policies; and serves as a member of the CSO leadership team.

The Assistant Superintendent of Operational Vitality must be a practicing Catholic in good standing with the Church.

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following tasks. Other duties may be assigned:

· Develop and implement a training program to support staff from within the Archdiocese in the areas of operational vitality.

· Participate in meetings, workshops, and seminars for conveying and gathering information regarding a wide variety of subjects essential to carrying out administrative responsibilities related to operational vitality.

· Prepare necessary and often complex written material such as plans, analyses, recommendations, procedures, activities, issues, and evaluation processes for making presentations and then provide materials for requested actions as they pertain to operational vitality standards and benchmarks.

· Recommend and provide direction to the Superintendent regarding policies, procedures, and actions to meet the Archdiocesan and CSO strategic goals and objectives.

· Research information required to manage assignments including the review of relevant policies, current practices, staffing requirements, financial resources to develop new programs and services; secure general information to plan and respond to requests.

· Respond to written and verbal inquiries from a variety of internal and external sources including but not limited to staffing, conflicts in policies and regulations, community concerns, parental requests to identify the relevant issues then recommend and implement a solution.

· Monitor and review personnel processes for ensuring efficient processing of applicants and employees, which includes advertising vacancies, screening applicants, and sharing applicants with schools as requested.

· Supervise the maintenance of manual and electronic hiring documents, files, and records to include background information, personnel files, vacancy listings, applicant tracking, substitute acquisition systems to provide accurate information in compliance with established guidelines.

· Support schools in developing and implementing their comprehensive plans as they relate to enrollment, finances, facilities, personnel, and advancement.

· Examine and keep current compliance with all licensing, legal, and administrative requirements and department procedures and processes.

· Support Principals in a cohort of schools with issues related to school management.

· Plan and present a new employee orientation.

· Answer questions and support parents with tuition assistance inquiries as needed.

· Support schools in budget creation, reporting, and communication.

· Annually update salary scales for principals, CROSS Academy principals and instructional specialists, teachers, and others as requested.

· Monitor CROSS Academy personnel based on approved budgets and the personnel model for CROSS Academies.

· Conduct “Deep Dives” related to financial stewardship and accounting practices, in coordination with School Pastors, Principals, Bookkeepers, along with the CFO and the Controller for the Archdiocese.

· Work in tandem with the Archdiocesan Office for Construction and Preventative Maintenance, Development, Finance, Parish Accounting Services, Internal Audit, Human Resources, and Tuition Assistance to support schools.

KNOWELGE SKILLS AND ABILITIES

· Familiar with The National Standards and Benchmarks for Effective Catholic Elementary and Secondary Schools

· Some knowledge of Canon Law as it relates to Operational Vitality in Parishes

· Knowledge of Adolescent and Adult Learning Pedagogy and Research-based Methodologies

· Skilled at preparing and speaking to large groups

· Able to operate various computer and networking systems

· Knowledge of FACTS, PAS, and Tuition Assistance models

EDUCATION AND EXPERIENCE

Doctorate in Catholic School Leadership or Education with a minimum of 5 years’ experience in Catholic School Administration. Bilingual English Spanish preferred.