Director of Operations

Mater Dei – All Saints – Berlin, WI

Classification:  Exempt, Full-Time

Reports to:  Pastor

Summary/Objective:

The Director of Operations has the responsibility for human resource management and for the administration of parish finances. The Director of Operations works with the clergy, staff, and volunteers to see that the temporal gifts of the parishioners are used prudently to carry out the mission of the parish. The Director of Operations reports to the Pastor.

Human Resource Management:

• • Maintains personnel files for staff as required by the diocese, state, and federal regulations
  • Participates in personnel hiring and termination process in collaboration with the Pastor.
  • Responsible for performance management for staff members
  • Ensures Safe Environment requirements are completed and met for volunteers and all employees.
  • Makes recommendations to the pastor and finance council regarding changes in employee compensation
  • Makes recommendations to the pastor regarding any personnel actions that are necessary
  • Makes recommendations regarding staff development and training
  • Plans office staff meetings

Financial:

• • Works with the Office of Parish Financial Services and diocesan central business office.
  • Tracks all credit card receipts, monitor credit card check out sheet, and pays credit bill
  • Maintains oversight of bank accounts
  • Oversees parish financials, including accounts payable, receivable and bank reconciliations
  • Responsible for filling out and sending Workers’ Comp Reports
  • Ensures distribution of end-of-the-year statements to parishioners
  • Responsible for parish budget; work with staff members who have budgetary responsibility to produce a total budget that exemplifies prudent use of parish funds
  • Communicates and interacts with Pastor, Pastoral Council, Finance Committee, and Parishioners in preparing the annual budget
  • Completes and submits Diocesan end of the year report
  • Schedules the weekend collection count teams and manages the count process
  • Responsible for ensuring fundraising monies and expenses are tracked and recorded
  • Manages the parish fundraisers and offertory programs
  • Oversees the collection of cemetery fees and related cemetery bills

Required Education & Experience:

• Bachelor’s degree in Business Administration
• Experience in staff supervision and management
• Experience in general accounting principals

Required Competencies:

• Demonstrated understanding, respect and support of the Catholic Church’s teaching, mission and values
• Demonstrated ability to set priorities and organize work effectively and efficiently, including developing and maintaining effective recordkeeping systems.
• Strong proficiency in QuickBooks, ParishStaq and Microsoft Office, especially Excel.
• Ability to honor and maintain confidentiality of financial and personnel records
• Must be a person of faith, committed to the values of the Gospel, who provides sound leadership and responsible management of their duties.
• Previous successful experience with, or demonstrated ability to learn parish/school data and word processing system.
• Has a “Service Mindset” when working with others
• Ability to identify opportunities for improvement, evaluate issues and situations, propose, and implement recommendations and solutions.

Supervisory Responsibility:

• Office Manager, Parish secretary, Administrative Assistants, & Maintenance Staff

Work Environment & Physical Requirements:

• Office environment

Normal Work Days & Hours:

• Weekdays 8:00AM to 5:00PM. Some weekend time may be required.

Other Duties

This job description is not designed or intended to be a comprehensive or exhaustive list of all activities, duties or responsibilities that are required of an employee in this job.  Duties, responsibilities and activities may change at any time with or without notice.