Executive Admin and Legal Assistant
@ Diocese of Charleston, SC

Position Summary:  Provides administrative and paralegal support to General Counsel Classification: Non-Exempt                                                 Reports To: General Counsel     Essential Job Functions:

• Assists with real estate / transactional projects.
• Coordinates with General Counsel, Director of Planning and Operations, Catholic Mutual representatives and internal clients as directed by General Counsel in connection with the processing of contracts and other matters.
• Organizes title searches, commitments and closing real estate documents for General Counsel.
• Performs numerous clerical duties including managing calendars, scheduling meetings, coordinating travel arrangements, answering incoming calls, taking messages, composing and typing correspondence, copying, scanning, sending correspondence, filing, organizing; routing incoming mail.
• Filing electronically and some physical files for emails, correspondence, contracts, notes, research and transactional documents.
• Prepares, edits, and/or transcribes correspondence, contracts, legal and other documents, as directed by attorneys and paralegals from written and oral drafts.
• Performs assigned legal and real estate research tasks using all available resources including libraries, county and state government websites.
• Interacts in a positive and professional manner with internal clients (diocesan officers, directors, staff, and others, as well as priests, religious and school principals) and external attorneys, parishes, etc.
• Assist attorney with matters concerning prebills, outgoing invoices, AR and WIP reports.
• Performs additional responsibilities as needed and directed by General Counsel.
• Follows the ethical requirements as set forth by the rules of Professional Conduct of the state.

Education Requirements/Position Qualifications:  The candidate must be a Catholic in good standing with the Catholic Church. The candidate must be proficient with drafting correspondence, creating reports, and have the ability to work with numbers.  The candidate must also have knowledge and competency with database management, spreadsheet software and strong competency with Word. Candidate must have the ability to organize and prioritize numerous tasks and complete them under tight time constraints.  The candidate should be able to use a personal computer/printer, copier/scanner, phone and postage meter.  Have strong typing skills . The candidate must be able to design reports and respond to requests for information from parishes using best judgment and expertise. Finally, the candidate needs to have a driver’s license to occasionally run errands, transport items, or travel offsite to research files or request information. Strong organizational skills are required.  Prior transactional legal experience preferred. Working Conditions/Physical Requirements: This position involves standing, walking, sitting, talking, hearing, using hands and feet, climbing/balancing, stooping/kneeling/crouching/crawling, reaching above shoulders, and tasting/smelling at least 1/3 of the time.  The candidate should also be able to lift up to 25 lbs in order to move files, purchase supplies, carry materials to events, etc.

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