Date: August 28, 2023
Position Available: Administrative Assistant, Franciscan Life
Reports To: Vice President for Franciscan Life
Department: Franciscan Life
FLSA Status: Non-Exempt
Hours: Primarily 8:30 a.m. – 4:30 p.m. Monday through Friday; occasional evening and weekend hours
Please apply online: https://franciscan.edu/administrative-assistant-franciscan-life/
POSITION SUMMARY
Reporting directly to the Vice President for Franciscan Life, the Administrative Assistant supports the VP for Franciscan Life and the President’s Office with communication, correspondence, scheduling, report creation, and research. The Administrative Assistant also provides support for meetings of the Executive Team, the Shared Governance Council, and the University’s Board of Trustees.
PRIMARY RESPONSIBILITIES
• Provide administrative and secretarial support to the VP of Franciscan Life, including calendar management and scheduling meetings, event coordination, occasional correspondence, taking minutes for committee meetings, and handling inquiries from students, employees, parents, and others.
• Support Executive team and Shared Governance Council. Facilitate planning, organization, invitation, and execution of meetings, and provide agendas, minutes, and supporting documents.
• Serve as primary coordinator for Board of Trustees meetings/retreats. Facilitate the effective planning and organization of meetings/retreats by assuming responsibility for the scheduling and logistics, as well as the development and timely availability of agendas, minutes, and other related documents.
• Support Board of Trustees via recruitment, onboarding, and support of individual trustees, as well as administrative support for Board committees.
• Serves as steward of highly confidential information and acts as trustworthy liaison between President’s Office, VP for Franciscan Life, and internal and external stakeholders on key matters.
This is not intended to be an all-inclusive list. Additional duties, expectations and responsibilities may be added or changed as needed to meet the needs of the University and the Office for Personal Vocation.
REQUIREMENTS
Must understand, support and embrace the mission of Franciscan University of Steubenville and possess the following:
Work Experience
• Experience as Administrative Assistant and/or Office Manager
Competencies
• Mission-Driven: Embraces, champions, and lives out the University’s mission and core values of encounter, conversion, and community.
• Customer/Service Focus: Is dedicated to meeting the expectations and requirements of internal and external customers.
• Quality of Work: Adheres to the standards or expectations of performance set for a given job; effectively applies policies and procedures to a given job.
• Action Oriented: Displays initiative, is comfortable acting in the absence of clear direction, and has the ability to identify and address impediments to progress.
• Project Management: Effectively identifies and organizes steps, tasks, resources, and timing needed to accomplish goals.
• Strategic Thinking: Follows relevant trends and accurately anticipates future implications, clearly articulates credible views of threats and opportunities, develops effective strategies as well as workable implementation plans. Demonstrates creative and innovative vision, especially in addressing complex issues.
Educational/Credentials
• Associate’s degree or equivalent experience required; Bachelor’s degree preferred.
Technical Skills
• Proficiency in Microsoft Office Suite
Workplace Factors
• Occasional evening and weekend work required.
Candidates must submit an online application, a resume, a list of references, and a cover letter that demonstrates their fit for the position based on their experience, accomplishments, and skills as well as their desire to advance the mission of Franciscan University.
Please apply online: https://franciscan.edu/administrative-assistant-franciscan-life/
For other information and job postings, visit our website at https://www.franciscan.edu
Franciscan University of Steubenville is committed to principles of equal opportunity and is an equal opportunity employer.